Meetings
 
CITY OF SURPRISE
Tourism Advisory Commission Agenda
16000 N. Civic Center Plaza
Surprise, AZ 85374
  Wednesday, May 16, 2018 @ 4:00 PM
COUNCIL OVERFLOW ROOM - Amended item #4 on 5/15/18 at 12:05 PM
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CALL TO ORDER.
A. Roll Call
B. Pledge of Allegiance
C. Current Events and Reports – Pursuant to A.R.S. §38-431.02(k) the chief administrator, presiding officer or a member of a public body may present a brief summary of current events without listing in the agenda the specific matters to be summarized, provided that 1) The summary is listed on the agenda; and 2) The public body does not propose, discuss, deliberate or take legal action at that meeting on any matter in the summary unless the specific matter is properly noticed for legal action.
D. Staff Reports
Tourism Advisory Commission Agenda:
CALL TO THE PUBLIC:
INSTRUCTIONS: In order to address the Board\Commission, you will need to fill out a Call to the Public Form available at the front counter, and then turn it in to the Secretary before the meeting begins.

Note: A.R.S. 38-431.01(H) - During this time members of the public may address the Board\Commission only on issues within the jurisdiction of the Board\Commission which are not an item on the agenda. At the conclusion of the open call, the Board\Commission may respond to criticism, may ask staff to review the matter or may ask that the matter be put on a future agenda. No discussion or action shall take place on any item raised.

E. Approval of items on the Consent Agenda – all items with an asterisk (*) are considered to be routine matters and will be enacted by one motion and one roll call vote to the Board\Commission. There will be no separate discussion on these items unless a board member or commissioner requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda.
CONSENT AGENDA:
REGULAR AGENDA ITEM - NON-PUBLIC HEARING:
STAFF RECOMMENDATION/
ITEM # DISTRICT # ITEM DESCRIPTION PRESENTED BY
#1 District Citywide

Consideration and action approving the minutes of the April 12, 2018 Tourism Advisory Commission meeting.

Approve
Kendra Pettis, Sports and Tourism Director
#2 District Citywide

Overview and presentation regarding the Arts and Culture Master Plan.

No Action
Joshua Mike, Planner II
#3 District Citywide

Economic Development update: an overview of recent progress with special emphasis on Tourism related items.

No Action
Economic Development
#4 District Citywide

Consideration and action to prioritize and recommend projects to be submitted for Prop 302 funding for the City for fiscal year 2019.

Approve
Kendra Pettis, Sports and Tourism Director
#5 District Citywide

Discussion and overview of the Tourism Fund application format and process.

No Action
Kendra Pettis, Sports and Tourism Director
#6 District Citywide

Consideration and action to place items on a future agenda.

No Action
Kendra Pettis, Sports and Tourism Director
OTHER BUSINESS:
EXECUTIVE SESSION:
ADJOURNMENT:
 
SHERRY ANN AGUILAR, CITY CLERK, CMC
POSTED:  May 15, 2018 at 12:05 PM
 


For information purposes: Upon a public majority vote of a quorum of the Commission, the Commission may hold an executive session, which will not be open to the public, but for only the following purposes

- discussion or consideration of records exempt by law from public inspection (A.R.S. §38-401.03 (A)(2)); or
- discussion or consultation for legal advice with the city’s attorneys (A.R.S. §38-431.03 (A)(3)).

Confidentiality Requirements: Pursuant to A.R.S. §38-431.03(C)(D), any person receiving executive session information pursuant to A.R.S. §38-431.02 shall not disclose that information except to the Attorney General or County Attorney or by agreement of the Commission, or as otherwise ordered by a court of competent jurisdiction.

The Commission may vote to hold an executive session for the purpose of obtaining legal advice from the Commission’s attorney on any matter listed on the agenda pursuant to A.R.S. § 38-431.03(A)(3).


SPECIAL NOTE: PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623.222.1200 OR TTY 623.222.1002, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.
Minutes have not been generated.